Planning a business event can be stressful, but sending invitations doesn’t have to be. Whether you’re hosting a networking event, product launch, or virtual workshop, a well-crafted text message can do the heavy lifting. Texting for events is fast, personal, and nearly impossible to ignore.
In this article, we’ll share a variety of business invitation text message samples tailored to different use cases — from webinars to holiday parties — plus tips on boosting your RSVP rates and driving better attendance.
Jump right to:
- Why You Should Use Business Invitation Texts
- Tips for Writing a Corporate Event Invitation Texts
- 20 Business Invitation Text Message Samples by Event Type
- How to Boost RSVP Rates for Your Text Invites
<h2 id="Why">Why You Should Use Business Invitation Texts</h2>
When it comes to even communication, text messages offer several clear advantages over traditional channels. Regardless of your event type, texting helps ensure your message is seen and acted on quickly.
Here’s why more businesses are turning to SMS for event outreach.
- Higher open rates. SMS open rates hover around 98%, while email averages closer to 20%.
- Fast delivery and responses. Most texts are read within minutes, helping you confirm attendance faster.
- Mobile-first communication. No apps, logins, or internet required. Invitees simply need a phone with cell service to receive your invitation.
- Link directly to RSVP or info pages. Include links to registration forms or calendars for easy follow-through.
- Personalized yet scalable. Personalize messages to make your invitations and attendees feel special.
<h2 id="Tips">Tips for Writing Corporate Event Invitation Texts</h2>
Let’s dive in and cover how to craft a clear, professional business invite text. A strong event invitation strikes the right balance between brevity and clarity. Here are some best practices to keep in mind as you write:
- Keep it concise. Aim for 160 characters or less when possible.
- Include essentials. Make sure to include your event name, date and time, location, and RSVP link.
- Use a clear CTA. Examples include “RSVP now” or “Save your seat.”
- Personalize your message. Use the recipient’s name or mention their company.
- Use branded short links. These look more professional and help maintain trust.
<h2 id="Samples">20 Business Invitation Text Message Samples by Event Type</h2>
To help you skip the guesswork, we’ve organized 20 ready-to-send text message samples by event type.
From conferences and dinners to job fairs and holiday parties, these invitation samples are easy to personalize, quick to send, and designed to drive RSVPs.
Networking Events
Networking events are all about building connections, and your invitation should reflect that. Keep the tone friendly and include any standout details like VIP guests, free drinks, or the venue’s dress code.
Hi Katie, you’re invited to our Austin tech professionals networking night on July 25 at 6pm. Mingle with industry leaders in your city! RSVP: [bit.ly/AustinRSVP]
Ms. Kennedy, please join us for cocktails and connections at our Business After Hours event this Thursday @ The Loft. RSVP and more details here: [bit.ly/register]
Webinar or Virtual Workshop Invitations
Virtual events are convenient, but can be easy to forget. A clear, concise invite that includes the date, time, and value proposition helps boost attendance and generate excitement.
Sam, don’t miss our free marketing webinar this Friday at 2pm ET. Reserve your spot before they fill up: [bit.ly/signup]
Expert Squad: Want to boost your customer retention rates? Join our live Zoom session on Oct. 4. Details & RSVP to follow.
Corporate Dinner or Appreciation Event Invitations
These events are meant to build goodwill and show gratitude. Your invite should feel warm and personal, with an emphasis on exclusivity or appreciation.
Leo, we’re hosting a client appreciation dinner at Terra Lounge on 8/3. Join us at 6pm for cocktails and dinner – on us! RSVP: [bit.ly/LaTerra]
Mr. Keller, you’re invited to an exclusive VIP dinner with the Maverick execs. Friday, 7pm @ The Ritz. Invitation to follow.
Conference or Trade Show Invitations
Whether you’re exhibiting or speaking, a simple text is a great way to drive booth traffic or session attendance. Make sure to mention where attendees can find you or how to book a time.
Astronomy lovers! We’ll be at booth #18 at the Sky View Expo in Toronto, ON, Sept.11-14. Book your tickets now: [bit.ly/skyview]
Katie, catch Dr. Duval Scott at the Growth & Ops Summit, June 12 @ 10am. 10% off seats booked before May 20: [bit.ly/summitrsvp]
Internal Company Event Invitations
From town halls to off-site meetings, internal invites should be clear and direct. Include date, time, and location, plus RSVP info when relevant.
Reminder: All-staff town hall is Friday at 11am in the 4th Floor Auditorium. Add to your calendar: [bit.ly/zoomlink]
Red Hat Crews: Offsite training scheduled for 7/11 at Red Rock Park. Please RSVP for your teams here: [bit.ly/crewregistration]
Product Launches or Announcement Events
Product launches are all about building buzz. Highlight the reveal with an exclusive SMS to boost excitement.
Just in: GeoTech is releasing a groundbreaking lead tracking feature. Live product demo for VIP partners only, Tuesday @ 3pm. Register: [bit.ly/preview]
We’re unveiling something BIG. Join our virtual launch party on 6/8. Details and registration here: [bit.ly/launch]
Fundraisers or Nonprofit Events
Fundraiser texts should balance professionalism with heart. Focus on the cause and don’t forget to include the impact or event highlights.
Hannah, you’re invited to our annual Giving Gala on Sept. 21! Support your local rescue shelters. RSVP here: [bit.ly/givingrsvp]
BuildATX Community: Join us for a night of impact! Our fall fundraiser is Oct. 12 @ The Garden Room. Save your seat now: [bit.ly/buildrsvp]
Recruiting Events or Job Fairs
When inviting potential candidates to job fairs or other potential hiring events, keep your message welcoming and informative. Mention the types of roles you’re hiring for and any special opportunities at the event.
Hi Joseph, we’re hosting a recruiting open house at Borderline HQ on July 10, 3-6pm. Meet the team & explore opportunities. RSVP: [bit.ly/hiringevent]
Looking for your next role? Visit Bizzy’s booth at the Fairmont Tech Job Fair this Thursday. More info: [bit.ly/eventdetails]
Partner or Vendor Meetups
These events are a great way to build relationships and align on strategy. Keep the tone professional but inviting, especially if it’s a casual gathering.
SoHo Investors: We’re gathering our trusted partners for a Q3 strategy roundtable on Aug. 2 @ 3pm. We’d love to have your expertise. Reply YES to RSVP.
You’re invited to Delta Millwork’s preferred vendor happy hour! Event: 6/27 at 5pm. Let’s connect! RSVP: [bit.ly/deltaevent]
Holiday or End-of-Year Celebrations
Festive events tend to be more playful, so your invite can adopt a lighter tone. Mention what guests can expect from the event (food, music, or games) and make it feel like a special reward.
Greenroom Family: Celebrate the season with us! 🎄Our annual Holiday Party is Dec. 15 @ The Elm. We’ll supply the food & drinks, you bring the festive cheer! RSVP: [bit.ly/holidaydinner]
Let’s wrap the year in style. Join Progroup for our end-of-year bash on Dec. 20. Reply JOLLY for more details!
<h2 id="How">How to Boost RSVP Rates for Your Text Invites</h2>
Once your invitation is sent, you still have a few tools at your disposal to improve attendance. Here are a few proven strategies to increase responses and follow-through.
- Send a reminder a day or two before the event to keep it top of mind.
- Use SMS Keywords (like YES or JOIN) so recipients can RSVP instantly.
- Segment your list based on role, location, or past engagement for better targeting.
- Send follow-ups to contacts who haven’t responded or clicked.
Skip the RSVP Guesswork. Send Business Invites That Get Responses
Textedly isn’t just another texting tool — it’s a platform built specifically to help businesses communicate clearly, quickly, and at scale. Tap Textedly to send personalized event invitations in seconds, schedule automated reminders, and manage responses from one easy-to-use dashboard.
Ready to make your next event a full house? Start your free Textedly trial today.
